Frequently Asked Questions (FAQ's)

 Should you have additional questions, please contact our Durham Continuing Education at 905.436.3211 or 800.408.9619, or email DCEInfo@ddsb.ca.

Absences
Can my child still register even though they will miss a day of the Getting Ready for High School program?

Yes, however due to the short duration of the program, it is not recommended that students miss any days.

How many days can I be absent from my elementary summer school non-credit course(s)?
Regular attendance & punctuality are recommended in order for students to benefit from the program, however, some absences can be accommodated i.e. summer camp, family vacation etc.  Please contact the teacher and/or site principal to discuss options once the program commences.
How many days can I be absent from my secondary summer school credit course(s)?
Students’ attendance at summer school must be regular and punctual.  The hours for credit recovery and full credit courses follow Ministry of Education guidelines. The summer school principal will rule on all unsatisfactory attendance or other serious infractions of school rules. Due to the concentrated time and workload of summer school, any serious infraction of the attendance rules, including the following, may result in immediate dismissal: 
  • ½ day if CHV2O1 or GLC2O1 course
  • 1 day if a credit recovery course
  • 2 days if an accelerated course excluding cooperative education
  • late arrival and sign-outs are considered to be ½ day absences
  • skipping 

Regular attendance & punctuality are essential.  A note signed by a parent/guardian must explain all absences for student under the age of 18 years.  Questions or concerns should be directed to the summer school principal on site after Tues. July 2nd, 2019.

I have a trip planned in the middle of the eLearning course and will not have access to the internet during that time – is that okay?
NO – students are expected to participate Monday – Friday an average of 6 hours per day for the duration of the program.  The program cannot accommodate extended absences.  Failure to communicate with the teacher three days in a row may be removed from the course.
I know I will be missing the first day of summer school credit course – can I still register?
Yes, as long as it is understood that the absence will be charged against you and must fall within the attendance policy set out for credit recovery and full credit courses (see below, Who should I call?)
Is it okay to miss the first and or last day of the eLearning course?
The first day of the eLearning program is now OPTIONAL.  However, the final exam day is MANDATORY and cannot be altered.  If you cannot be available on the final day, unfortunately, you will not be able to participate in eLearning this summer.  Teachers reserve the right to alter the schedule for the final summative – this information will be made available on the first day of program.
Who should I call to report an absence (on or after start of summer school)? 
If reporting an absence on or after Wednesday July 3th, 2019, please have the student/parent/guardian call the summer school site during summer school hours and leave a detailed message for the summer school administration.
Who should I call to report an absence (prior to start of summer school)?

If you know that you will be absent on the first day, please email michele.reid@ddsb.ca or call 905.440.4498 and leave your name (student’s name), summer school site, course, date of absence, reason and a contact number. Your communication will be forwarded to the appropriate site Principal.

Building and Locations
Are the schools air-conditioned?
GL Roberts CVI, Maxwell Heights SS and Sinclair SS are fully air-conditioned or air-cooled.  Pickering HS is partially air-conditioned.  The remaining sites and portables are NOT air-conditioned.  Portables will only be used if necessary.  Staff will monitor students in non-air conditioned sites for symptoms of heat exhaustion should the weather become extremely warm.  Most classrooms will have access to a fan(s).  Please make sure your children bring water to class – hydration is extremely important in warm weather.  Getting Ready for High Schools sites – many sites are partially or fully air-conditioned. 
Is parking available at the summer school site and is there a charge?
Yes, parking is available and there is no charge for parking but limited spaces are available.
Is there lunch service available at the summer school sites?

Unfortunately, we do not have cafeteria service, however, some sites may have pizza or other food sales supported by school groups or teams.  Students should bring water and a lunch or snacks to get them through the day.  Refrigeration and microwave access is NOT available.

What schools are hosting summer school?

Brock HS - Map

E. A. Lovell - Map

G. L. Roberts CVI - Map

​Maxwell Heights SS - Map

Pickering HS - Map

Sinclair SS - Map

Course Information
Are these courses the same as high school credit courses?

Yes.  All credit courses adhere to the Ontario Ministry of Education curriculum expectations and are delivered by certified teachers registered with the Ontario College of Teachers.  Summer school courses are viewed the same as those delivered during the school year.

Can I take more than 1 course (eg. 1 eLearning and 1 accelerated course)?
Current DDSB students can only take the equivalent of one accelerated course no matter the mode of delivery in Summer 2019.
I am looking for transfer courses?

We do not offer transfer courses in summer school.  The grade 9 transfer course for math is available for DDSB students through our Learn@Home program.

I have found a Co-op placement but it is outside of Durham Region – is that okay?

No, all placements MUST be within Durham Region.  The limited time frame prohibits our teachers from excessive travel for placement visits.

I have found a Co-op placement, but the hours they want me to work are evenings and/or on weekends.  Can I use this placement?

Unfortunately, no.  The placement hours must mostly fall between 8:00 am and 5:00 pm Monday through Friday. Slightly earlier starts or finishes may be able to be accommodated.  Check with your teacher on July 2nd, 2019. 

I see Youth in Policing listed in your brochure – my child wants to register for that program – how do I do that?

Participants for this program are invited by the Durham Regional Police.  We do not choose the students who participate in this program.  For further information about Youth in Policing visit their website at www.drps.ca 

I see a grade 9 Physical Education (PPL1O) course listed.  How do I get my child enrolled in that program?

Our grade 9 physical education program is designed for a target group of students that must be recommended by their elementary principal.  If you are interested in this program, please talk to your child’s elementary principal regarding eligibility.  Recommendations are made by the elementary principals only.

I want to take Co-op this summer – who will find me a placement?
It is up to the student to find their own summer co-op placement within Durham Region.  They may wish to contact their home school guidance counsellor or co-op teacher for ideas of where to source placements – however, it is NOT the responsibility of the home school to find students summer placements.  Durham Continuing Education does not have a bank of placements for adolescents. 
My child didn’t get 35% in his/her grade 9/10 course and needs to take the full course over again.  Do you offer full courses for grade 9 and 10?

We do offer full grade 9 and 10 core courses at summer school.  If you need other optional courses, please return to your home school guidance department to explore other options.

My child passed their course and just wants to upgrade their mark.  Why do they now have to take the full course (4 weeks) rather than the credit recovery course (2 weeks)?

The Ministry of Education had determined that students who wish to improve a mark in a course they have successfully completed must take the full 18-day course.  The 9-day program is a credit recovery program – and is only for students who have been unsuccessful in the course within the last two years.

The course I want is not offered – where can I get it?

You may be able to obtain it through our Learn@Home department.  Visit www.dce.ca under Learn@Home or call 905.440.4500 for more information.  Please note, students under 21 years of age who are not graduates, are only eligible for Learn@Home if the required course is NOT available in summer school.  

The potential employer has questions – who can I contact to answer them?

Please refer to the document “Information Sheet to take to Potential Employers” found on the summer school co-op page.  Most questions are answered within that document.  Should that not be sufficient, please email your question to michele.reid@ddsb.ca or call 905.436.3211.

The potential employer will be shutting down for two weeks in July – how will this affect my co-op?

Unfortunately, you will need to find another placement.  The program cannot accommodate employer shut-downs.

What is an accelerated course?
Courses in this program are recommended for secondary students who wish to gain up to one credit in a subject they have not previously studied or wish to upgrade a mark in a course that they have successfully completed.  It is the responsibility of students and their guidance counsellors to ensure that all prerequisites have been met before registering for an accelerated course. 
What is a credit recovery course?
Courses in this program are designed for students with home school approval who, during the preceding two school years, have been unsuccessful in one or two subjects.  If unsuccessful, students should have no more than 15 class absences and have achieved a mark between 35% and 49%.  Students must retake the same course – grade and level as previously taken. 
Who should I fax/email my cooperative forms to?

All co-op forms can be faxed to 905.436.1780 or emailed to michele.reid@ddsb.ca .  Alternately, forms may be dropped off at our Oshawa location – 120 Centre St. S, Oshawa, ON.  Often schools can fax forms for summer school students. 

Deadlines

What is the cooperative education placement deadline?
Due to the nature of the program the placement must be secured, forms completed & received by DCE with payment made by noon (12:00 pm EST) Wednesday June 26, 2019.  No additional students will be accepted after that date.
What is the last day I can register for accelerated courses?

The deadline to register for accelerated courses is noon (12:00 pm EST) Wednesday June 26, 2019 for course decisions.   Registration will resume after notification of cancelled classes has been sent and the information has been updated on our website.  At that time, students may still register where space is available, however choices may be limited. 

The last day to register for accelerated courses is Friday July 5, 2019 8:30 am (EST).  Students registering after the start of the program are responsible for catching up any class assignments or evaluations. 

What is the last day I can register for July courses?

The deadline to register is noon (12:00 pm EST) Wednesday June 26, 2019 for accelerated course decisions.  Registration will resume after notification of cancelled classes has been sent and the information has been updated on our website.  At that time, students may still register where space is available, however choices may be limited. 

The last day to register for accelerated courses is Friday July 5, 2019 8:30 am (EST).  Students registering after the start of the program on Wed. July 3, 2019, are responsible for catching up any class assignments or evaluations. 

The deadline to register is noon (12:00 pm EST) Friday July 5, 2019 for Semester 1 credit recovery course decisions.  Registration will resume after notification of cancelled classes has been sent and the information has been updated on our website.  At that time, students may still register where space is available, however choices may be limited. 

The last day to register for Semester 1 credit recovery courses is Tuesday July 9, 2019 8:30 am (EST).  Students registering after the start of the program on Monday July 8, 2019, are responsible for catching up any class assignments or evaluations.

Eligibility to Register
Can a homeschooled grade 8 student register for Getting Ready for High School? 

Yes, but must register in person and bring required proof of citizenship

Can an out-of-board or homeschooled student register? 

Yes, but must register in person and bring required proof of citizenship.

Can an out-of-board student register for Getting Ready for High School? 

Yes, but must register in person and bring required proof of citizenship.  Please note; each program is designed to welcome incoming students and is specific to the secondary school in which it is being held.

I am on a student visa which allows me to study in Canada during the regular school year.  Am I eligible for summer school?  What are the fees?

In most cases, the visa will allow you to attend summer school but you will need to register in person and bring your visa documents.  Depending on status, it is likely that you will need to pay the non-resident fees per course (see the registration instructions for more details).

I live and go to school in Toronto.  Can I still register?

Yes, in person only with required documents.  Since we only have one location to service Pickering/Ajax, we must reserve that site for Durham students only.  You are welcome to register for courses offered at our Whitby and Oshawa locations where we have more space. 

Is there an age limit for students attending summer school? 

There is no age limit – all ages welcome.  However, most students attending summer school fall within the adolescent age group. 

Who can register for the Getting Ready for High School program?

The program is open to all students who have completed grade 8 and are entering grade 9 in the next academic year.

Who can register for the SMILE summer school program?
The SMILE program is open to all students that have completed grade 6, 7 or 8 in the previous academic year.
Employment and Volunteer Opportunities
I would like to volunteer at summer school?
Please email michele.reid@ddsb.ca and provide your name, contact number and area of interest (i.e. site, subject).  Your name and information will be forwarded to the appropriate site principal and they will contact you if they are interested.  All volunteers must provide a current Criminal Background Check with Vulnerable Sector Screening prior to helping in any facility or position. 
Where and when can I apply for summer school positions?

All positions are posted on the “Apply to Education” website beginning as early as Jan each year.  Please check the site often for job postings.  You must apply to an open posting to be considered.  Note: many of our teaching positions are open to internal candidates only and will be accessible internally only.  General Timelines for Postings;

Administration - February        

Teaching Staff - Mid March, Mid April, June

Clerical - Mid April/May

Security - Mid April/May

Tutors - Late April/Early May

Exams 
Are there exams in the SMILE and/or Getting Ready for High School programs?
No.  This is a non-credit program.  Evaluations are only to assist the student in mastery of skills.
Can I write the exam on another day?
Unfortunately, due to the shortened timeframe for summer school, we cannot alter the schedule.  All students must write a final examination or complete a culminating activity held on the last two days of the course.  Exam dates are non-negotiable; please consider these dates when registering. 
Do I have to write an exam in the credit recovery or accelerated summer school program? 

Yes, all students must write a final examination or complete a culminating activity held on the last two days of the course.  Students MUST attend both days.

Fees
I am sponsored by OW/ODSP and I need a funding letter – Where can I get that?
Letters may be obtained from Durham Continuing Education Guidance office.  Make sure you request the letter for your worker very early – registration cannot be completed until funding is confirmed.
If I am taking the Co-op program or the eLearning course, am I still required to provide a $100.00 security deposit cheque? 
No – however, some eLearning courses require additional materials and will therefore require a security deposit at the time of registration. 
If my course does not use a textbook, do I still need to bring a deposit cheque?
Yes.  Teachers may not choose to use traditional textbooks, however, the security deposit is for any materials used in summer school.  The cheque will only be cashed should materials not be returned or are returned damaged.
Is there a fee? 

Most programs are free for Canadian citizens, permanent residents and approved refugees.  Please see program specific pages as some programs do not require a security deposit or fees.  The fees listed are general amounts.

 

ADDITIONAL Student Fees for Non-Residents – for students who reside out of the country and Visa students:

Accelerated Course: $1825.00 (non-refundable) per credit ($913.00 for CHV2O1 and GLC2O1), payable in full at time of registration PLUS a refundable security deposit cheque for $100.00 (where applicable) payable to Durham Continuing Education (security deposit to be provided at the first summer school class).  

 

Credit Recovery Course: $913.00 (non-refundable) per course ($457.00 for CHV2O1 and GLC2O1), payable in full at time of registration PLUS a refundable security deposit cheque for $100.00 payable to Durham Continuing Education (security deposit to be provided at the first summer school class).  

 

SMILE Program:  $1825.00 (non-refundable) course fee, payable in full at time of registration.

 

Security deposits are NOT required for the SMILE, PPL1O1, Co-op, Youth In Policing or Getting Ready for High School programs. 

It states that a cheque is required for the book deposit – I don’t have a chequing account – what should I do?

Check with your bank - they often give free cheques on savings accounts.  We will only cash the cheque if the materials are not returned or are damaged.  We cannot accept cash or credit.

First Day of Class
Getting Ready for High School - What should a student bring on the first day of class?
  • Completed registration form (available to download on our website)
  • Paper or notebook, pencil, eraser and pen
  • Snacks and beverages 
Is there any administration staff on site?
Each site has an administrative team that includes a Principal, one or two Vice-Principals and clerical support that are responsible for the elementary and secondary summer school programs run at their location.  Larger sites will also have a security guard to assist in safety and security of students while at summer school. 

Secondary - What room do I go to on the first day of class?

Lists will be posted near the front of the school.  Students should look for their name on the list – this will direct them to the proper classroom.  Staff will be available to assist students.  It is recommended that students bring a copy of their receipt with them the first day.

SMILE - What should a student bring on the first day of class?

  • Copy of their final report card
  • Completed registration form (available to download on our website)
  • Paper or notebook, pencil, eraser and pen
  • Lunch
  • Snacks and beverages
What room should my child go to when they arrive?

Students are to report to the main lobby of the summer school site where teachers will meet them and take them to the assigned classroom.

Guidance
Do I have to do the prerequisite course or can I jump right into the grade 12 college/university credit that I need for college/university entrance?
School-age, non-graduate students MUST have prerequisite courses to be eligible for grade 12 programs.  Adult students and graduates are strongly recommended to have the prerequisite, but it is not mandatory.
How can I get extra help while at Summer School?
Teachers are available 15 minutes before and after class.  In addition, each site may have a number of tutors available to help students during the day.  The tutors are university students interested in teaching as a career and are available to help at no charge to all registered students. 
I no longer attend secondary school and I would like help choosing courses for summer school –who can help me? 

You may obtain help here at DCE.  A counsellor will be available Monday to Friday between 10:00 am to 2:00 pm or during our extended registration hours.  Please note – if you come during the day, counsellors will fit you in between their regularly scheduled appointments – so you may need to wait a short period of time. 

Inclusive Education
My child has an IEP – are there supports in summer school?

Please email michele.reid@ddsb.ca or call 905.436.3211 to discuss options. 

Mark Reporting and Withdrawals 
How can I get the mark for my child when they finish this course?
Students should leave a self-addressed stamped envelope with their teacher prior to the end of their class. The teacher will send out an un-official report in this envelope as soon as they finalize the course.  Report cards will follow in late August to the home school for DDSB/DCDSB/KPRDSB/PVNCCDSB students, or to the address provided for all others.  Marks cannot be obtained through Durham Continuing Education office in August.
How do I get the course on my transcript when I am finished? 

For students who are currently attending a Durham District School Board school, the course will automatically be added to your transcript.  For students who attend schools in the DCDSB, KPRDSB or PVNCDSB, reports will be sent to your home school in August and the school should add your course to your transcript (check with your school in Sept).  Recent DDSB students (within the last 5 years) will also have the course added to their transcript automatically.

 

For all other students, report cards will be mailed to the address on file at the end of August.  It is suggested that you take a copy to your last secondary school and have it added to your transcript and Ontario Student Record.  In the event the school cannot add the course to your Ontario Student Transcript, you will always be able to access a transcript for this course from Durham Continuing Education.

 

For students participating in eLearning course through the Ontario eLearning Consortium, reports will be mailed to your home school and the address on file in PRISM at the end of August.  Please make sure you take the report card to your school to ensure they have a copy on file.

How do I withdraw from this program?

If you wish to withdraw prior to the start of summer school, please call 905.436.3211 or visit Durham Continuing Education.  If you wish to withdraw after the start of summer school, please visit the summer school site to fill out a withdraw form. eLearning students may obtain the appropriate form from their eLearning teacher.

I will need my marks sent to a College or University when I finish the course.  How can I do this?
Please check with the summer school office at your site or your eLearning teacher. They will have a process in place to facilitate expedited mark reporting to colleges/universities.  There may be a nominal fee charged for letters produced beyond the normal reporting processes. 
What is full-disclosure? 
Any student who remains in a grade 11/12 course after the full-disclosure date, will have the course recorded in their Ontario Student Transcript, even if they do not complete the course or are unsuccessful.
Will my elementary child be given a progress report/report card from summer school?

Yes, on the final day of the program.

Medical Needs
My child has a medical condition that the site needs to be aware of – how can I contact the site? 
Please email michele.reid@ddsb.ca or call 905.436.3211.  We will facilitate getting the information to the correct administrator or have the administration connect with you to coordinate a safe environment for your child’s condition.
Registration
I am not a Durham District School Board student or don’t go to school anymore.  Why must I register in person.  Why can’t I register on-line? 
The Ministry of Education requires that we see original documents of proof of citizenship for registrants who are not students of our board.  We have day and evening times to accommodate registration.  Please see our registration dates and times for more information.
I have a summer job and can’t attend summer school but really need to take a course – is there other ways to take courses in the summer? 
You may be able to obtain it through our Learn@Home department.  Visit www.dce.ca under Learn@Home or call 905.440.4500 for more information.  Please note, students under 21 years of age who are not graduates, are only eligible for Learn@Home if the required course is NOT available in summer school. 
I need a confirmation of registration for university/college or sponsorship agency?

Students who are currently in a Durham District School Board School and who have applied through their school on a 101 form, your course enrolment will be transmitted in the early July electronic transfer.

All other students who require a letter as proof of registration (prior to the start of summer school), must visit our Guidance Office at Durham Continuing Education in Oshawa.  eLearning students may obtain the request form from their teacher on the first day of program.

I want to cancel or withdraw from my course before the start of the program – how do I do that? 
We are sorry that you cannot attend summer school.  Please call our office during regular business hours at 905.436.3211 or 1.800.408.9619 and speak to a registration representative.  Alternately, email us at dceinfo@ddsb.ca with the student name, course/program, location and telephone contact number – please state that you wish to withdraw/cancel registration for Summer School. 
My child is home schooled, am I required to produce proof of Canadian Citizenship, photo ID and letter of permission? 
Proof of citizenship/residency is required for all registrants if they are not attending a school that is part of the DDSB.  If the student is home schooled, a letter of permission is not required.  A note should accompany the registration to identify the student as home schooled.
When does registration open?
May 1st, 2019 at noon (12:00 pm EST)
Where do I go to withdraw from my course? 
Students who attend a face-to-face program including cooperative education, must return in person to the summer school site during school hours to complete a Withdraw Request form and to obtain the security deposit cheque (where applicable).  eLearning students may obtain a Withdraw Request form from their teacher.  This MUST be completed and sent to michele.reid@ddsb.ca or to your eLearning teacher. 
Why do you wait so long to cancel courses?

We try very hard not to cancel courses and therefore leave courses open for registration as long as possible.  However, in some cases, we do not have sufficient enrolment to run the program and must cancel.  Unfortunately, this may result in very few alternate choices when cancellations are done. 

If your course has been cancelled, make sure you check with us to see if there are alternate methods to obtain your desired course.

Why would you cancel a course?
Durham Continuing Education reserves the right to cancel a course if there are insufficient registrations, as well as the right to determine the number of courses to be offered, and the number of sections in each course.
Will I be informed if DCE cancels my course?
Yes, students will be notified of course cancellations by recorded telephone message and/or by email (contact information as appears on the registration account).  Course cancellations will also appear on the DCE website by June 27/28, 2019, 4:00 pm. 
Transportation
Are the bus pick-up and drop-off times “set in stone”?
Times may change if stops are added or deleted, however, the first day or two times will stay the same as advertised. 
Are there any special rules for student’s riding the bus?
Parents/guardians are responsible for their child’s behaviour at the bus stop.  Students are to obey all of the driver’s instructions and abide by all bus rules.
Can my high school child ride the elementary school bus to summer school? 
Unfortunately, the bussing is for elementary students only.  It may operate on a different schedule than the secondary classes.  In the case of the rural routes, for efficiency purposes, elementary and secondary students do share the same bus in some cases.  Please see our website for bussing schedules. 
Is there a transportation policy?
Yes, summer school transportation follows the DDSB transportation policy, visit http://ddsb.durham.edu.on.ca/DDSBmain.htm 
When should my child be at their designated bus stop?
Students should arrive 10 minutes prior to the scheduled pick-up time on the first day and 5 minutes for the remainder of the program.
Why is there no bussing in the south of Durham?
Durham Region Transit has a very well-developed system in the Oshawa/Whitby/Ajax area.  We have notified them of the Summer School locations and they will adjust their routes accordingly.
Who should I contact regarding transportation issues?

DSTS:  905.666.6940 (DDSB/DCDSB Transportation Dept.) www.dsts.on.ca